How To Write Application For issuance Character Certificate

Published: 12 Aug 2025

This application pertains to the college principal’s request for a character certificate. A character certificate is an official document verifying a student’s positive behaviour, discipline, and achievements. It is commonly needed when a student is seeking admission to another school or college or applying for a job.

Application for the issuance of a character certificate

The Principal,

Government College,

(City) A.B.C.

Subject: Application for Issuance of Character Certificate

Respected Sir,

It is stated that I am a student of the intermediate Part I in your college. My father is a government servant. He has been transferred to Sialkot. My family plans to move there shortly, and I can’t stay in Lahore alone.

Therefore, I have planned to continue my further studies at Sialkot. To apply to any institute, I need a character certificate. Sir, as you know, I have been a hardworking student of your college. I also participated in many co-curricular activities like debates, quiz programs and plays. My result cards, winning trophies and certificates speak of my ability and talent. I have never been a cause of any misconduct. I scored 83% in the Send-up examinations, and my teachers are pleased with me.

I request that you mention all these qualities and merits in my certificate. Sir, I will always try to uphold my good performance in future. Kindly issue me a certificate. I shall be grateful to you.

Yours obediently,

Current date

X.Y.Z.

To whom is it written?

It is written to the Principal of the College in the student’s city (A.B.C.). The principal is addressed because they are the highest academic authority in the college and have the official power to issue and sign a character certificate.

Why is it written

The application is written for two main reasons:

Practical necessity – The student’s government servant father has been transferred to Sialkot, and the family is relocating. The student cannot stay in Lahore alone, so they will continue their education in Sialkot, which requires submission of a character certificate to the new institution.
Highlighting eligibility – The student wants the certificate to reflect their achievements, good conduct, and participation in activities, so that it makes a strong impression on the new institution.

Circumstances explained in the application

The father’s transfer makes it necessary to shift to another city.
Continuing education in the same city (Lahore) is impossible due to family relocation.
The certificate is urgently needed for admission to the next institute in Sialkot.

Merits and qualities mentioned to support the request

The student strengthens the request by highlighting:

Academic performance – Scored 83% marks in Send-up examinations.
Discipline and conduct – No history of misconduct.
Participation in activities – Participated in debates, quiz programs, and plays.
Achievements – Winning trophies, certificates, and good results as proof of talent.
Positive teacher feedback – Teachers are happy with the student’s performance.

Things to keep in mind while writing.

a) Formal tone and politeness

Respectful salutation (“Respected Sir”) and expressions like “It is stated that…”
Humble request phrasing (“I shall be grateful to you,” “It is my humble request…”).

b) Clear structure

The application is well-organised:

Address and date at the top.
Subject line mentioning the purpose.
Introduction – Student details and reason for relocation.
Body – Explanation of achievements, conduct, and merits.
Closing – Request for certificate with gratitude.

c) Justification for the request

The student doesn’t simply ask for the certificate — they give strong reasons why they deserve it (good results, active participation, discipline).

d) Specific instructions

The student politely requests that all their merits and achievements be mentioned in the certificate. This ensures the document will positively reflect their personality and performance.

e) Positive impression

By mentioning achievements, discipline, and teacher satisfaction, the application creates an image of a well-rounded, hardworking, and respectable student, increasing the chances of a favourable response.

Why is this application effective

Shows necessity – Relocation makes the certificate essential.
Shows worthiness – Highlights academic, extracurricular, and personal qualities.
Uses formal and polite language – Maintains a respectful tone throughout.
Has complete structure – Address, subject, salutation, body, closing, date, and name are all present.
Ends on gratitude – Leaves a positive final impression.