Introduction to Maternity and Paternity Leave Applications for the Office Employees

Published: 15 Aug 2025

Requesting maternity or paternity leave is essential for balancing personal and professional responsibilities. A well-crafted application ensures clear communication, facilitates task delegation, and shows professionalism. Whether for the arrival of a child or supporting family post-birth, applications should be formal, concise, and in line with company policies. Here are five unique examples—four for maternity leave and one for paternity leave—tailored to different scenarios and durations, to help you draft your request effectively.

Maternity Leave Application Examples #1

To:

[Manager’s Name]

[Department]

[Company Name]

Subject: Request for Maternity Leave

Respected Sir/Madam,

My expected delivery date is [due date]. Per my doctor’s advice, I would like to take maternity leave starting from [start date] for [number of weeks/months].

I have completed the handover of my duties to [colleague’s name] to ensure smooth functioning during my absence.

Kindly approve my application.

I appreciate your support.

Best regards,

[Your Name]

[Designation]

Application for Maternity Leave Example #2

To:

[Manager’s Name]

[Department]

[Company Name]

Subject: Application for Maternity Leave

Dear [Manager’s Name],

I am pleased to inform you that I am expecting a baby, with delivery expected around [date]. I request maternity leave for [duration] starting from [start date]. I will submit the required medical certificates and keep the team updated.

I have delegated my work to ensure continuity during my absence.

Please approve my leave application.

Best regards,

[Your Name]

[Designation]

Leave Application for Maternity Example #3

To:

[Manager’s Name]

[Department]

[Company Name]

Subject: Maternity Leave Application

Respected Sir,

I am writing to request maternity leave due to the upcoming birth of my child. My doctor has advised me to take leave from [start date] to [end date] to ensure proper recovery and care for the newborn.

I have coordinated with my team to ensure all projects are handled in my absence.

Please grant me leave accordingly.

Best regards,

[Your Name]

[Designation]

Leave Application for Maternity Example #3

Paternity Leave Application Example #4

To:

[Manager’s Name]

[Department]

[Company Name]

Subject: Application for Maternity Leave

Respected Sir/Madam,

I am writing to formally request maternity leave as advised by my doctor. My expected due date is [mention owing date], and I would like to begin my leave from [start date]. As per company policy, I request maternity leave for [number of weeks/months, e.g., twelve weeks].

I have briefed my team and ensured a proper handover of my responsibilities. I will remain available for any urgent matters until my leave begins, and can be reached on phone/email when required. I will submit all medical documents as per HR requirements.

Kindly approve my maternity leave application and let me know if any additional information or documentation is needed.

Thank you for your understanding and support.

Sincerely,

[Your Name]

[Designation]

[Department]

Paternity Leave Application Example #5

To:

[Manager’s Name]

[Department]

[Company Name]

Subject: Application for Paternity Leave

Dear [Manager’s Name],

I hope you are well. I am writing to request paternity leave as my wife is expecting a child around [mention expected date]. I wish to be with my family during this critical period and would like to avail paternity leave for [number of days/weeks, e.g., ten days], starting from [start date] to [end date].

I have coordinated with my colleagues and delegated ongoing assignments to ensure smooth workflow in my absence. I will remain accessible for urgent work on phone/email and resume responsibilities immediately after the leave.

Kindly approve my paternity leave. Please let me know if you need any further details.

I appreciate your consideration.

Best regards,

[Your Name]

[Designation]